Workflow Automation
Your systems don’t talk to each other and you waste hours stitching data?
We build the integration layer between your mailbox, ERP, e-shop, CRM and external services. AI recognizes intent, validates data and routes it to the right place. Escalates only what needs a human decision.
Problem
Systems that don’t talk to each other cost you hours every day
Double (and triple) entry between systems
An invoice goes into the ERP, then into accounting, then into reporting. The same data re-typed over and over, errors at every step, hours lost daily.
Manual decision routing
A lead comes in from the website, someone has to assign it to a salesperson, someone enters it into the CRM, someone notifies. Three steps, three opportunities to forget.
No end-to-end visibility
An order passed through five systems and got stuck in one. Finding which one means calling three departments and hoping someone remembers.
What we connect
Specific integration scenarios
We connect to your systems’ APIs, build the integration layer with validation, retry logic and audit. You see in one dashboard what flowed where and where it got stuck.
Email → ERP / CRM
01Orders, invoices, complaints from email straight into the ERP. AI recognizes the document type and routes to the right process.
Warehouse ↔ e-shop sync
02Real-time stock levels, no double entry, no selling what you don’t have. Multi-channel support.
CRM → accounting
03Invoicing from approved CRM quotes, automated reconciliation of incoming payments from bank statements.
E-shop → ERP → shipping carrier
04An e-shop order creates a document in the ERP and a label at the shipping carrier. End-to-end without a touch.
Lead routing and notifications
05A lead from a web form or LinkedIn auto-assigns to a salesperson by your rules, lands in the CRM and pings Slack/Teams.
Cross-system reporting
06Data from your ERP, CRM, e-shop, Google Analytics and more into one dashboard. Emailed every morning, no manual exports.
How it works
From audit to production deployment
Audit of your current state
We map your current workflow — what lives where, who handles it, where errors creep in. Output: a concrete list of what can be automated and an ROI estimate.
Pilot on a chosen flow
We start with one specific flow. We build the MVP, connect to your systems and run it in parallel with the existing process for comparison.
Iteration and expansion
We tune accuracy on your data. Gradually expand to more scenarios, users, sources. All under your control and approval.
Full production + monitoring
Pipeline runs 24/7 with automated monitoring, alerts and a monthly report. You focus on the business, we take care of the system.
Why us
System integration is our daily work
Live multi-system integration in B2B distribution
We actively operate a production integration across a company mailbox, an enterprise ERP and external supplier systems. Idempotence, retry, disaster recovery.
A year of building our own AI SaaS
We’re building UpTheMind.io — an AI learning platform with RAG, vector search and multi-language audio. Microservices architecture ready for production load.
No vendor lock-in
A self-hostable solution. You can run it in your own cloud, on-premise, or with us. Full control over your data (GDPR, sensitive business information).
Multi-provider AI strategy
We’re not tied to a single AI provider. Per-task routing, automatic fallback, cost optimization. We bring the same strategy to your project.
FAQ
What customers ask most often
Will it work with our specific systems? +
If your system has an API (REST, SOAP, OData) or at least a database interface, it works. We have experience with mainstream ERP, CRM and e-shop platforms as well as custom solutions. We confirm this in the first consultation.
What if one of the systems goes down? +
The pipeline is fail-safe: data queues and is processed once the system is back. The operator gets an alert. No data is lost, no duplicates after recovery.
How do you handle conflicts (e.g. concurrent changes in two systems)? +
Configurable per integration — either one system is the source of truth, or we apply a merge strategy, or we escalate to the operator. Always with a full audit log.
How long does deployment take? +
Audit is free. A single integration flow typically 2–4 weeks. A complex multi-layer integration across 5+ systems 2–4 months. Pricing after the audit.
Start here
Schedule a free consultation
30 minutes online. You show us how it works today. We leave with a concrete next-step proposal, ROI estimate and indicative pricing. No slide deck, no commitment.
What you get from the call
- A map of your current process and where the biggest ROI sits
- A concrete proposal of where to start and how to proceed
- Indicative pricing for the pilot and operational retainer
- Time-to-production estimate